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Article added or updated:
03/30/2008 |
Stand Out In Business The Write Way
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06/13/05
When was the last time you received a handwritten note from a business
associate? It may be that it was too long ago for you to remember. On
the other hand, if you have gotten one lately,
you know exactly who sent it and when. Handwritten notes have become
almost extinct in the business world. So if you are looking for ways to
stand from the crowd, to be noticed by your colleagues and clients, try
putting pen to paper whenever you have the slightest excuse.
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There are few acts more
impressive than handwriting a letter or a note to someone with whom you
do business or would like to. Most people think that writing notes by
hand requires extra time and effort. Ironically, it can be quick and
painless if you do it frequently and follow these tips:
1. Have writing supplies close at hand. Store stationery and stamps in
the most convenient place in your desk. When you need to send a note,
all you have to do is reach for your stationary, dash off a few lines,
address the envelope, put the stamp in place and mail it.
2. Keep your message brief. These are notes so you only have to come up
with three or four sentences. If you attempt to compose more than a few
lines, writer's block is liable to set in and you will never get past
"start."
3. Develop a system. Before you head out of the office to a business
meal or function that someone else is hosting, address an envelop to
your host. It will be a breeze to jot down your short message when you
return.
4. Use the appropriate professional stationary. Both single-sided
correspondence cards and fold-over notes with the company name or logo
imprinted on them are business-like and
will represent you and your organization well.
5. Poor penmanship is no excuse unless your handwriting is totally
illegible. The person who receives your note will
appreciate your thoughtfulness and will not be grading your handwriting.
If your penmanship does not meet your standards, it is never too late to
improve. There are numerous resources at
your library or on the Internet to teach you to write legibly.
6. Use any occasion to get noticed with a note. A few of those instances
are when...
You have received a gift
You were a guest in someone's home
You were hosted to a meal
You received a business favor
You are replying to an invitation
You are sending condolences
You want to offer congratulations
You need to apologize
7. Make your message timely. Whether you are sending a note of
appreciation, congratulation or condolence, do it as quickly as
possible. A thank you should go out within 24 to 48 hours. However,
don't forgo sending a note because you think too much time has elapsed.
There is no definite statute of limitations
on appreciation.
8. Understand that e-mail is not a substitute for the personal
handwritten message. The Internet is fast, efficient and remote. If you
are corresponding by e-mail immediately following a meeting with a
business associate, include your expression of gratitude, but don't let
that stop you from sending a second message by ground.
Successful people pay attention to the details and look for ways to
build better business relationships. When you take the time to send
handwritten notes, you will stand out from the crowd for
all the right reasons. Your next big sale or job promotion may came
about as a result of your doing business just a little
differently.
Lydia Ramsey is a business etiquette expert,
professional speaker, corporate trainer and author of MANNERS THAT SELL
- ADDING THE POLISH THAT BUILDS PROFITS. For more
information about her programs, products and services, visit her
web site
http://www.mannersthatsell.com |
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