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Article added or updated:
03/30/2008 |
Business Owners: Are you spending too much time on
non-billable tasks?
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Author: Deirdre Cooke
Your productivity is directly related to your time management. We have
all heard the phrase “time is money”. No matter what your line of
business, your time has a value. The more time you spend on non-income
producing tasks, the less overall income you will produce. Paperwork and
administrative tasks, along with managing email seem to be among the top
5 time-consuming activities for business owners. There is a way to help
manage these time wasters.
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Paperwork and other administrative tasks can include, written
correspondence, bill paying, customer invoicing and bookkeeping, which
all are an important part of any business. These non-billable mundane
tasks do need be done regularly, but they should not take away from the
income producing side of the business.
Email is a great tool to communicate, but it can become very
overwhelming and distracting. There is not a day that the content of my
inbox is about 75% spam or junk mail. Sound familiar? How much time is
spent on sorting it all out? Efficient email management is necessary to
avoid wasting valuable time.
Is there an answer for ridding you of these time wasters? Yes, simply
delegate to a Virtual Assistant. Using a Virtual Assistant (VA) to help
you manage your non-billable tasks is Smart Business. A VA is an
entrepreneur and independent contractor who provides various
administrative services to businesses. Working virtually means the VA is
working in her own office, using her own equipment and communicating via
email, telephone, Internet, fax, remote access and other modern
communication technology.
Some of the many benefits of using a Virtual Assistant:
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• You gain a partner. Your
VA is also a business owner and is dedicated to help you succeed.
• You will be able to increase your profits by spending less time on
non-income producing tasks.
• You do not have the extra costs and headaches of having an employee
(vacation pay, employment taxes, etc).
• When using VA you only pay for “time on task”, no idle time.
Outsourcing or hiring a VA to handle your business correspondence, bill
paying, customer invoicing and basic bookkeeping allows you to focus on
the things you do best. Your VA can supply you with daily updates, so
you do not feel out of the loop. Your VA can also provide email
management, by screening your email, deleting spam and junk mail and by
sorting relevant ones. Your VA can also send replies on your behalf, if
desired. Virtual Assistants also offer a variety of other timesaving
office services. Just imagine the extra time you will have to focus on
building your business.
About the Author:
Deirdre Cooke is the owner and founder of Excellent Virtual Office
Services, a Virtual Assistant company, based out of Chesapeake,
Virginia. www.ExcellentVirtualOfficeServies.com
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